overviewOzGrav is pleased to announce that this year we will be holding the Early Career Researcher Workshop & Annual Retreat in person at Playford Hotel Adelaide - MGallery, in Adelaide, South AustraliaRegistration deadline: Sunday September 10, 11:59 pm AEST.
**Please note these events are only open to OzGrav members and invited guests**
Early career researcher (ECR) workshopDate: 13 & 14 November 2023
Where: Grand Ballroom, Playford Hotel Adelaide - MGallery
(some of the program can be streamed for those that cannot attend in person)The OzGrav Early Career Researcher (ECR) Workshop is open to all OzGrav students and postdoctoral researchers. It is a great opportunity to get to know your fellow OzGrav students/ECRs. The workshop will consist of interactive sessions, networking opportunities and team building activities.
Annual retreatDate: 15, 16 & 17 November 2023
Where: Grand Ballroom, Playford Hotel Adelaide - MGallery
(some of the program can be streamed for those that cannot attend in person)OzGrav is pleased to announce that this year we will be holding the Annual Retreat 15 - 17 November in Adelaide. The retreat will include a mix of scientific talks, keynote presentations, professional development sessions, and of course, plenty of opportunities for networking and getting to know your OzGrav colleagues. The Annual Retreat follows the Early Career Researcher workshop.
We look forward to seeing you all in person!
AccommodationLocation: The Playford Hotel, Adelaide.
Dates: Rooms available from Sunday 12 - Friday 17 of NovemberDeadline: September 10, 11:59 pm AEST.
Please read the following information to ensure a smooth booking process:
How to Register:
- Click the "Book Now" button above to proceed with your registration.
- You will be directed to the registration form, where you will need to provide your personal details and indicate your room preference.
- If you opt for room sharing, please share any specific preferences or requirements to assist us in the roommate matching process.
- Complete the registration process by following the prompts.
- If you have already registered your booking and wish to update your room preferences, please contact our registration team at email@example.com or at firstname.lastname@example.org.
1. Individual Rooms at The Playford Hotel:
We have secured a limited number of individual rooms at The Playford Hotel, the official venue for the event. These rooms are available on a first-come, first-served basis.
If you prefer a solo room for your stay, please indicate your preference during the registration process. We highly recommend registering your booking early to secure your preferred room type.
2. Room Sharing option:
For those interested, we offer a room sharing option.
Please note this choice is entirely optional, however, depending on numbers we sometimes invite students or ECRs to share rooms.
If you would like to share a room with another OzGrav member, please share the partner's name in the room booking form.
If you are open to sharing a room but don't have a specific roommate in mind, no worries! Simply indicate your preference for room sharing during registration, and we will take care of assigning a compatible roommate for you.
We carefully consider preferences and strive to create a positive and comfortable environment for all attendees.
Room Sharing with non-OzGrav members:
Family, children and partners are welcome to join the event. Please note that any non-member will be charged separately for hotel breakfasts, meals, and activities.
However, children accompanying registered attendees will be included in breakfast arrangements with the hotel.
Staying at the Playford for an extra night (Friday 17 - Saturday 18 Nov)
We have secured a limited amount of rooms for members to stay an extra-night at the Playford after the event.
These rooms are for members who are unable to fly out of Adelaide on the Friday afternoon or for those driving out back to their home states.
If you find yourself in need of an extra night's accommodation, please contact Ariadna Hernandez (email@example.com) or Yeshe Fenner (firstname.lastname@example.org) directly to inquire about availability and make arrangements.
FLIGHTS and transportFlights will need to be arranged by each attendee in accordance with their own institution. Flight costs will need to be paid by each node. Please contact your node leader or administrator to confirm the best way to book your flights.
Transport from the airport to the hotel should be arranged by attendees.
If you are an affiliate or guest of OzGrav and not involved with one of our nodes please contact Yeshe Fenner (email@example.com) if you require any assistance in arranging your flights.
mealsBreakfast is included in the room rate for members, and morning tea, lunch, & afternoon tea will be provided throughout the day at the conference venue. Dinner for most days are to be covered by members themselves, please refer to program to see any after-event acitivities that might include dinner.
CONFERENCE DINNER AND RETREAT AFTERNOON ACTIVITY
There will be a outdoor activities followed by a conference dinner on Thursday 16 November at Chateau Tanunda in the picturesque Barossa Valley. We will organise buses to take guests to and from the Chateau. Partners and family are included at no extra cost.
Partners and familyOur retreats are intended to be family-friendly, and children and partners are welcome. Childcare can be arranged. Please indicate in your registration if you require childcare and we will liaise directly with you regarding options available.
Any additional costs incurred for a partner to join meals, dinners, and/or social activities will be charged back to the individual.
Primary Carer AssistanceWe also take this opportunity to remind you that OzGrav have a Carer's Grant open to all members, for more information please click here.
- Session suggest form and abstract to run a session
Please use the form below to:
- suggest topics/sessions that you would like to see at the Centre-wide retreat
- volunteer to run a session at the Centre-wide retreat. This can be on science or non-science topics. These may be run in parallel sessions, and there will be the opportunity for small group breakout sessions
This form will close 30 Sept 2023
Lightning talksAs part of the annual retreat program, we will be holding Lightning Talks:
* Please note there will not be a "Poster display session" for this year's event.
- Students and postdocs are especially encouraged to give a lightning talk
- The talks will be 2 or 3 minutes long depending on the number of talks
- Use the submission form below to submit your abstract
- Abstracts close October 31st 2023
Annual Retreat ProgramThe Retreat will commence at 10AM Adelaide-time on Wed 15 Nov and will end by 4PM Adelaide-time on Fri 17 Nov 2023.
The detailed program TBC.
Early Career Researcher (ECR) Workshop ProgramThe ECR workshop will commence at 10AM Adelaide-time on Mon 13 Nov and will end by 5PM Adelaide-time on Tues 14 Nov 2023.
The detailed program TBC.
Covid-19 Event SafetyTo ensure the ECR Worskhop and Annual Retreat is an enjoyable and safe event for for all attendees we will have a COVID-19 event safety plan in place. Further details will be updated regularly on this page and in line with any South Australian government rules.
Masks are no longer required indoors except for teaching and for clinical settings. However, attendees are welcome to wear masks and masks will be available at our registration desk.
Rapid Antigen Tests will be available to attendees at our registration desk throughout the event.
We encourage all members to take a Rapid Test on their day of arrival to Adelaide. If you are showing any cold and flu like symptoms, please do not attend our events.
Please note: In case of being COVID positive during the event, do not hesitate to contact OzGrav staff members. They will aid in arranging emergency accommodation or travel for those emergency cases, and OzGrav will cover the full costs of any arrangement.
code of conductWe ask attendees to read and adhere to the the OzGrav Events code of conduct policy that outlines behavior that will not be tolerated. In particular:
- Behave professionally. Harassment and sexist, racist, or exclusionary comments or jokes are not appropriate. Harassment includes sustained disruption of talks or other events, inappropriate physical contact, sexual attention or innuendo, deliberate intimidation, stalking, and photography or recording of an individual without consent. It also includes offensive comments related to gender, sexual orientation, disability, physical appearance, race or religion.
- All communication should be appropriate for a professional audience including people of many different backgrounds.
- Participants asked to stop any inappropriate behaviour are expected to comply immediately. Attendees violating these rules may be asked to leave the event at the sole discretion of the organisers without a refund of any charge.
- You are welcome to engage with this event and your colleagues through social media, provided that your communications are respectful, appropriate for a professional audience, and adhere to the Code of Conduct. If you have questions or criticisms about a colleague’s research or presentation, we strongly encourage you to communicate that directly to your colleague rather than via social media. We also encourage you to only post things on social media about other people, which you would be comfortable saying to them in person.